Pre-meeting Instructions
Anytime prior to a Breeze meeting, please go the following two links to be sure you have the appropriate software.
This link will take you to the Learning Technologies Center test page and will check player installation and connectivity:
http://breeze.ltc.arizona.edu/common/help/en/support/meeting_test.htm
This link will check for both Flash and Shockwave player installation and will offer updates to the latest versions. Please make sure that version 6.0.79 or higher of the Flash player is installed.
It is not necessary to install Shockwave.
http://www.macromedia.com/shockwave/welcome/
This link will take you to the Learning Technologies Center downloads page, which has links for getting the Macromedia Breeze Meeting Add-In. This
add-in is not required but will solve some screen resolution problems:
http://breeze.ltc.arizona.edu/common/help/en/support/downloads.htm
To Attend a Meeting
Go to the website address: http://breeze.ltc.arizona.edu/{meeting name} where {meeting name} is the meeting room name assigned by the host. The exact URL for specific meetings should be sent to you via email by the meeting host. At the meeting room you will see this type of display. Select the option to Enter as a guest.
Type in your first and last name. The meeting host is sent a message by the system
that you are trying to enter as a guest, and will let you in to the meeting.
The next screen will look something like the screen shot to the left. The Breeze meeting area is composed of sections called 'pods'.
One of the pods, usually to the left, lists the participant names. This is the Attendees List pod. Undeneath that is the chat area, or the Chat pod. The top pod shows attendees who have a microphone and/or camera enabled.
This is the Camera and Voice pod. The large area to the right is the Share pod, which allows the host or other presenters to share documents, programs, etc. There may also be other pods in use, as set up by the meeting host.
The default Internet connection speed setting should be changed for most meeting attendees. From the top menu,
click on the Meeting option in the top menu, find the option
for My Connection Speed, and choose the option of DSL.
Depending on the number of people attending a Breeze meeting, the host may restrict use of a microphone (or camera) for any or all attendees. The host must change a setting for each meeting attendee, to allow the use of a microphone/camera. In part, the reason for this is that in a large demonstration or meeting, it could be disruptive if everyone were showing their camera or talking on the microphone.
If you plan to use a microphone in a Breeze meeting, you will need to select it and give the Breeze system access to it. This selection
need only be done once for any microphone that you use. Begin the test by clicking on Meeting, then Select Camera.
On the microphone tab, select the microphone that you are using. Note: Logitech USB microphones are usually identified by AK followed by four digits. Analog (i.e. non-USB)
microphones will be identified by the sound card in the computer (e.g. Creative, ESS).
On the Permission (leftmost) tab, choose to allow ltc.arizona.edu to access your microphone, and save the setting.
You will also need to configure the microphone settings. You will
need to do this once for each meeting you attend. Begin the test by clicking on Meeting, then Audio Setup
Wizard. There are 5 steps in this wizard.
The first step, shown to the right, lets you test the sound output. Click on the Test button to see if you can hear the test sentence clearly.
The second step allows you to choose the microphone or camera that you are using, if more than one is available. Just select the correct device from the drop list.
The third step lets you record a phrase, in order to test the microphone. To begin recording, click on
Record and then speak the sentence. You should see a sound level meter in the window as you record. Click the Stop (square) button to stop recording, then click the Play (triangle) button
to the play back your recording. If your voice is too loud or too soft, you may have to adjust the microphone gain (see the last step).
The fourth step lets test the background noise, or Silence, level. Click on the Test Silence button, and remain quiet while the test runs.
In the last step, some final settings are accessed by clicking the Advanced Settings button.
It is VERY important to UNCHECK the Automatic Microphone Gain checkbox on this screen. Other settings may also need to be changed if you are directed to by the host.
When you are done on this screen, click OK to save your Advanced Settings, then Finish to close the Audio Setup Wizard.
To activate your microphone, click the button on the bottom left of the Camera and Voice pod. This creates the Talk/Lock button (shown left and below).
This button is in the 'hands free' mode to start. Use this mode only if you will be talking for an extended time. Do not leave the 'Lock' button depressed when you are not talking.
If you do, you may create echoes, feedback, or other disruptive sounds which other attendees witll hear. Instead, click on the 'Talk' button only when you want to speak.
This allows anything you say to be heard by other attendees.
The meeting host may require participants to ask questions using the Chat pod. Type in your question or comment and
click on the 'return symbol' next to it. After sending your comment or question,
it will be shown in the chat listing. If you don't have a microphone, this is
how you will 'talk' in a meeting.
To get out of the meeting, simply close your Internet browser window. The host will see in the Attendees List pod when someone leaves.
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Cooperative Extension is the outreach arm of The University of Arizona - College of Agriculture and Life Sciences, in Tucson, Arizona. |
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http://cals.arizona.edu/extension/ Last Reviewed and Updated: April 21, 2006 Questions/Comments:http://cals.arizona.edu/extension/questions.html Legal Disclaimer Privacy Statement |
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