Faculty and staff are reminded that they are not authorized to sign
contracts. It is university policy that all grants, contracts, and
memorandums of understanding must be signed by the university Contracting
Officer or authorized individuals in Sponsored Projects. Additionally,
contracts, grants, and MOUs proposed in your role as a University employee
are university business and must be routed through the University, not one
of our affiliated foundations; and the monies associated with such
agreements, as well as payments for products or services supplied by
university employees, must be deposited in university accounts. University
employees conducting a sponsored project for which there is no approved
agreement by the University may not use university facilities, personnel,
equipment, supplies or the name of the University for such activities.
We have been advised by Sponsored Projects to assemble an inventory of
current grants, contracts, and MOUs which have been routed outside the
university, so we can assess and monitor our current liability. For each
agreement, please provide me, by November 19, a copy of the agreement with a
notation of the current balance available and current location of the
monies. Also provide this information for instances where products or
services have been provided by University employees, with or without a
written agreement, and the associated payments have been deposited outside
the University.
All new grants, contracts and MOUs, and extensions of existing agreements,
must be routed through the university. If you think you have a situation
that warrants an exception, send written justification to CALS
Administrative Services prior to entering into an agreement, and they will
seek review by appropriate university offices for a determination.
The Arizona 4-H Youth Foundation is an official University of Arizona
affiliated 501(c)(3) organization and offers opportunities for CALS to
solicit, receive, maintain and enhance appropriate gifts. Grants and
contracts handled by the 4-H Foundation are limited to those approved in
advance by the University of Arizona.
For more information on relations with affiliated foundations, please refer
to the FRS Departmental Manual at
http://www.fso.arizona.edu/fso/deptman/6/615found.html .
For additional information regarding sponsored projects, see the Sponsored
Projects Services website at
http://www.sps.arizona.edu/ .
DEADLINES APPROACHING:
ONLY ONE MORE DAY to register for the CALS Staff In-Service, November 9-10,
UA Student Union Ballroom, Tucson. You can register for either or both days
at the following website:
http://www.cals.arizona.edu/dean/inservice/staff.pdf .
ONLY THREE DAYS left to submit your proposals for the College of Agriculture& Life Sciences (CALS)
James P. & Shirley J. O'Brien Endowment. The deadline
for submission is THIS Friday, October 29. Proposal submission instructions
and the endowment gift agreement are available at
http://ag.arizona.edu/agdiv/ . This award differs from the "Shirley O'Brien
Diversity Award" that was designed to honor individuals who have contributed
significantly to the advancement of diversity within the College. If you
have any questions, contact Jim Christenson (621-7205, jimc@ag.arizona.edu)
or Steven Crofts (621-7145, scrofts@ag.arizona.edu)