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Bylaws
(revised November 10, 2006)ARTICLE I
Section 1. Members and Terms
A. All non-probationary members of the classified staff of the College of Agriculture and Life Sciences (CALS) will be eligible to apply and to nominate colleagues for membership.
B. The Staff Council will have a total of nine voting members plus one or more ex-officio as determined by the Staff Council. The dean's assistant will automatically be included on the council. Nine members will serve a three-year term with one-third of the members replaced each year. Terms will start July 1 of the year appointed. Members may apply for a one-year extension of their term, based on the needs of the council.
C. A concerted effort will be made to ensure diverse representation from various areas of the college. Factors which will be considered in the selection of members will be work location, age, gender, ethnicity, length of time with the College of Agriculture and Life Sciences and at the University of Arizona, pay grade, and job title.
D. After reviewing all applications and nominations, the council will forward a list of recommendations to the dean and the Executive Council for review. The dean will issue the appointment.
E. When a midterm vacancy occurs, for whatever reason, the council will recommend replacement candidates from the most recent list of applications to complete the remainder of the term. This list will then be forwarded to the dean for appointment. A member who has been appointed to fill a vacancy may apply for a subsequent three-year term.
F. Members of the classified staff who have already served on the council may, after an absence of two years, reapply for membership on the council.
Section 2. Responsibilities of Members
A. Council members are expected to attend all general meetings.
B. Members are responsible for notifying a member of the Staff Council prior to an expected absence from a general meeting.
C. A seat on the council will be considered vacant when a member misses four meetings in a fiscal year without valid cause or notification. After the third missed meeting, a reminder will be sent.
Section 3: Officers
A. Chairperson
Qualifications: The chairperson should have been a member of the council for at least one year.
Duties: The chairperson will be the principal officer of the organization. The chairperson will:
1. Have charge of the business of the council in its general operation;
2. Preside at all general, special, and Staff Council meetings;
3. Create ad hoc committees and nominating committees as necessary;
4. Preserve in a permanent file all records and letters of value pertaining to this office;
5. Be the College of Agriculture and Life Sciences Staff Council official spokesperson and serve as liaison with outside parties. Designated representatives may be appointed as needed.
B. Co-Chairperson
Qualifications: It is preferable that the co-chairperson be in their first or second year on the Staff Council. If elected, candidates for co-chair are encouraged to assume the duties of chair at the end of the chairperson's tenure.
Duties: The co-chairperson will assume the duties of the chairperson in their absence and assist the chairperson in whatever way necessary.
C. Secretary
Qualifications: It is preferable that the secretary has been a member of the council for at least one year.
Duties: The secretary will:
1. Record the minutes of all regular and special meetings of the Staff Council;
2. Preserve in a permanent file all records and letters of value pertaining to this office.
D. Treasurer
Qualifications: It is preferable that the treasurer has been a member of the council for at least one year.
Duties: The treasurer will:
1. Report expenditures to be approved by the Staff Council voting members;
2. Present a report of balance and expenditures at Staff Council monthly meetings;
3. Preserve in a permanent file all records and letters of value pertaining to this office.
E. Each officer will be elected annually by the council in June.
F. Each officer will deliver to their successor within 10 days after retiring from office all accounts, records, books, papers, and property belonging to and important to the College of Agriculture and Life Sciences Staff Council.
Section 4. Fiscal Responsibility
A. All expenditures will be approved by a majority of the council.
B. The fiscal year will commence on July 1 and will end June 30.
Section 5. Meetings
A. The regular meeting of the College of Agriculture and Life Sciences Staff Council will be held monthly or on a mutually agreeable date.
B. All meetings will be conducted by the chairperson or co-chairperson.
C. Special meetings may be called by the chairperson or by one quarter of the membership. Notice of such meetings will be provided at least one week in advance and will state time, place, and purpose. The agenda will be limited to the stated purpose of the meeting.
D. Majority of the voting members will constitute a quorum.
Section 6. Additions to or Amendment of Bylaws
A. A call for additions to or amendments of these Bylaws will be made at a regular meeting.
B. Additions to or amendments of these bylaws can be effected by a majority vote of the total membership at the regular meeting announced for such a purpose.
C. The original Bylaws were drafted March 16, 1993.
D. Revised May 17, 1993
E. Revised May 9, 1995
F. Revised September 10, 1998
G. Revised May 6, 1999
H. Revised July 6, 2000
I. Revised November 10, 2006