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Time Sheet Instructions

Note: Master Gardeners; you must log a minimum of 50 hours per calander year to maintain your status as a Master Gardener.

The following instructions are for the new simplified forms for logging your volunteer hours. Note that there is only one form for both Master Gardeners and Moody Garden volunteers, you need only to identify which category you are completing. The many categories of Education, Administrative, extended, Other, etc are no longer used,

Master Gardeners need only put Moody in activity box to log garden activity time.

Moody makers need only to enter the date, hours, miles and totals

There are three ways to submit your hours to the Yuma County Office:

A. Print time sheet as a pdf document or word document fill out and return form to:

        Yuma County Cooperative Extension        OR    Fax to (928) 726-8472
        2200 W. 28th St., Suite 102                                    For Questions: Joy Denning (928) 726-3904
        Yuma, AZ  85364                                                    E-mail: joy@ag.arizona.edu

B. Complete the form on line and send.

Go To On Line Form

Other information and instructions below.

PLEASE! You only need to put the day in the date column, always use 2 figures, IE, 01, 05, 12, 25.
For hours use simplest form, 1, 3, 8, If part of an hour use decimal fractions to nearest 15 min. IE, 1 hour & 15 min = 1.25, 2 hours & 30 min = 2.5, forty five minutes = .75 ( the reason for this is because the email we receive is not the nice tabled format you get back in your success message, but a text file that can make a mess of things when to much data is entered in the data boxes. Thank you for your help.)

You may want to print out a copy of the paper form (above) to keep in your folder for quick reference.

Logging time

Educational Hours - This category is changed, now you only log education time as the time you attend some sort of training or learning experience; i.e. you attend a lecture or class or time you spend doing personal research on a horticulture related subject. Please note that in order to maintain your status as a Master gardener you must log 12 hours of education time each year. Log the time by putting the Course or other identification in the Activity column and the hours in the Hours column. Note, if you do something other than education on the same day, please re-enter the date and fill in the second activity.

All other time is logged by simply putting in the activity and the number of hours at that activity. Add your miles and the total hours and your done. The reason that you log your miles is to give you support should you use the miles as a deduction on your income tax. You will be able to request a letter from the office to support your claim.

If you have a problem or a question, click on the Questions/comments box below.