Administrative Calendar 2018-2019

Prepared by the Office of the Vice President and Dean, College of Agriculture and Life Sciences. Individual dates may vary from year to year. UA deadlines are estimated from past experience. Staff performance appraisals should be completed annually on employee's UA anniversary date. Unit heads are defined as heads of all major administrative units within the college and include departments, schools, extension program areas, county extension offices, agricultural centers, and other units. In some cases, the calendar may not apply to all unit heads because of the type of unit activities. A blank space for date indicates no specific date is currently available; date varies year-to-year, but is shown in the month in which it normally occurs.

Forward any suggestions for additional items or corrections of errors to Elaine Mattes at emattes@email.arizona.edu.

   July 2018

20-21
Alumni Council Retreat Development, Alumni, Advocacy and Corporate Relations

 

   August 2018

13
UA Heads/Directors HeadsUp Retreat UA Office of Faculty Affairs
14-15 UA New Faculty Orientation UA Office of Faculty Affairs
21 Fall 2018 Semiannual Update Meeting Vice President and Dean

 

   September 2018

29 Alumni Council Fall Board Meeting Development, Alumni, Advocacy and Corporate Relations
30
CALS Outstanding Staff Award Nominations Due CALS Staff Council
30
End of Federal Fiscal Year Spending, Deadlines/Termination of Projects Division Business Services
tba
Outstanding Instructional Staff and Faculty Nominations Due Assoc. Dean, Career and Academic Services

 

   October 2018

5 Honors Convocation Assoc. Dean, Career and Academic Services
5-7 Family Weekend Assoc. Dean, Career and Academic Services
18 ALVSCE Fall 2018 Luncheon Vice President and Dean
26 Homecoming Alumni Council Meeting Development, Alumni, Advocacy and Corporate Relations
27 Come Home for Homecoming Breakfast Development, Alumni, Advocacy and Corporate Relations
tba Outstanding Senior Nominations Due for Winter Commencement Assoc. Dean, Career and Academic Services

 

   November 2018

1
Faculty P&T/C Dossiers Due to Vice President and Dean (Unit Head's Notification to Candidates) Unit Head
1
Three-year Review Dossiers (Non-retention Only) Due to Vice President and Dean Unit Head
15
Sabbatical Requests Due to the Assoc. Dean, Career and Academic Services Unit Head/Faculty
30 Ag100 Council Meeting, Chandler, AZ Development, Alumni, Advocacy and Corporate Relations
tba
New Course Proposals for Fall 2018 Due to CAS Assoc. Dean, Career and Academic Services

 

   December 2018

1
Sabbatical Reports Due to the Assoc. Dean, Career and Academic Services (by end of second semester following return) Unit Head
1
Three-year Reviews Completed/Full Dossiers to Vice President and Dean Unit Head
15 CALS Commencement Assoc. Dean, Career and Academic Services
31 CALS Outstanding Staff Award Nominations Due CALS Staff Council

 

   January 2019

7 Requests for AES Annual Progress/Final Reports & Impact Statements Sent to Unit Heads Director, Arizona Experiment Station
15 P&T/C Recommendations Due to Provost (Vice President and Dean's Notification to Candidates) Vice President and Dean
31
Nominations due for Extension Faculty of the Year, Extensionist of the Year and Outstanding Staff in Cooperative Extension Awards Director, UA Cooperative Extension

 

   February 2019

1 AES Research Progress Reports & Impact Statements Due (REEport) Director, Arizona Experiment Station
tba
Post-Tenure Review Committee Elections Vice President and Dean
Feb-Apr
Annual Unit Review Sessions Executive Council
Feb-Apr
Annual Review of Academic and Administrative Unit Heads Vice President and Dean

 

   March 2019

3 Nominations Due for Year-to-Year Appointed Professional Award for Excellence Assoc. Dean, Finance and Administration
15 New Course Proposals for Spring 2018 due to CAS Assoc. Dean, Career and Academic Services
29 Outstanding Senior Nominations Due for Spring Commencement Assoc. Dean, Career and Academic Services
29 Outstanding Graduate Teaching Assistant Nominations Due Assoc. Dean, Career and Academic Services
31 CALS Outstanding Staff Award Nominations Due CALS Staff Council
tba
Alumni Council Spring Board Meeting Development, Alumni, Advocacy and Corporate Relations
Mar-Apr ALVSCE Spring 2019 Luncheon Vice President and Dean

 

   April 2019

1
AES and ACE Plan of Work and Annual Report to USDA-NIFA Director, UA Cooperative Extension
Director, Arizona Experiment Station
26 Ag100 Council Meeting, Yuma, AZ Development, Alumni, Advocacy and Corporate Relations
tba Notification of Personnel Requiring Three-year Reviews, Six-year Reviews, and Promotion Review Reminders during Next Fiscal Year Unit Head
tba
Decision Letters from Provost to Candidates for Promotion and Tenure/Continuing Status Provost

 

   May 2019

3 2019 Spring Awards Dinner Development, Alumni, Advocacy and Corporate Relations
10 University Commencement Assoc. Dean, Career and Academic Services
10 CALS Spring Commencement Assoc. Dean, Career and Academic Services
15 Post-tenure Review Packets for Audit Due to Assistant Dean, Faculty Advancement Unit Head

 

   June 2019

30
CALS Outstanding Staff Award Nominations Due CALS Staff Council
30
End of State Fiscal Year Spending Division Business Services