Face to Face Meetings
|
FACE MASK POLICY: |
|---|
|
Indoor –Face coverings are required in all indoor spaces where it is not possible to adequately and continuously maintain social distance. Outdoor – Face masks are not required but are strongly encouraged whenever physical distancing of at least six feet is not possible. |
Rooms and Amenities
Each meeting room at MCCE offers unique collaborative tools. Book the room that fits your needs.
See a map of the MCCE building.
See how to reserve a meeting room from Outlook.
Occupancy limits listed for each room are fire code limits.
Palo Verde
- 12' projection screen
- mounted projector
- microphones and speakers
- power strips
- cables & adapters
- hdmi, vga, displayport
- flexible seating
- max occupancy: 100
Saguaro
- 60" television screen
- Owl webcam
- conference table
- vga, audio, hdmi connectors in table
- electric plugs built in table
- cables & adapters
- hdmi, vga, (displayport adaptor)
- max occupancy: 15
Ocotillo
- mounted projector
- wall projection screen
- power strip
- cables & adapters
- hdmi, vga, displayport
- conference table and flexible seating
- department employees only
- reservations require manual approval
- max occupancy: 30
Cholla
- flexible seating
- 65" television screen
- max occupancy 12
Mesquite
- conference table
- max occupancy: 8
Reserving a room:
- It is the responsibility of the person holding the meeting to make a room reservation.
- Reservations cannot exceed 23.5 hours. Use recurrence or multiple events if you need a room for multiple days.
- Create the reservation allowing time for meeting set up and clean up after the meeting.
- Leave the room ready for another group each day or reserve the room for the evening as well.
- Employees are expected to make their own room reservations.
- Employees should not ask the front desk to make their room reservations.
- Outside groups can only reserve the Palo Verde.
Employee acceptance:
- Reservation requests by MCCE employees for the Cholla, Mesquite, Palo Verde or Mesquite which don't conflict with existing reservations are automatically accepted.
- Reservation requests for the Ocotillo must be approved manually.
Ocotillo reservations require manual approval:
- One message stating that your request has been received
- One message stating that your request has either been denied or approved.
When reserving a room NOT requiring manual approval you will receive one message:
- One message stating that your request has either been denied or approved.
When reservation requests are denied:
- The meeting will not be removed from your calendar.
- You need to find another venue for that meeting.
Lead time:
- Employees can make reservations up to 12 months in advance.
- University employees not in our department and outside groups can make reservations up to 6 months in advance.
- Lead time limitations include recurring events.
- Reservation requests beyond the listed lead time will not be accepted.
Content:
- An individual's contact name, email, and phone number is required for all reservations.
- When an employee reserves a room their name is automatically added.
- Requests from shared mailboxes / groups request will not be accepted.
- List the approximate number of non-employee attendees to help avoid parking conflicts.
Optional tools
Face-to-face meetings often need to incorporate conference calls or online meetings for those unable to attend in person.
Your responsibilities when using a meeting room.