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  1. Collaborative Tools

Face to Face Meetings

FACE MASK POLICY:

Indoor –Face coverings are required in all indoor spaces where it is not possible to adequately and continuously maintain social distance.

Outdoor – Face masks are not required but are strongly encouraged whenever physical distancing of at least six feet is not possible.

Rooms and Amenities

Each meeting room at MCCE offers unique collaborative tools. Book the room that fits your needs.
See a map of the MCCE building.
See how to reserve a meeting room from Outlook.

Occupancy limits listed for each room are fire code limits.

Palo Verde

  • 12'  projection screen
  • mounted projector
  • microphones and speakers
  • power strips
  • cables & adapters
    • hdmi, vga, displayport 
  • flexible seating
  • max occupancy:  100
     

Saguaro

  • 60" television screen
  • Owl webcam
  • conference table
  • vga, audio, hdmi connectors in table
  • electric plugs built in table
  • cables & adapters
    • hdmi, vga, (displayport adaptor)
  • max occupancy:  15

Ocotillo

  • mounted projector
  • wall projection screen
  • power strip
  • cables & adapters
    • hdmi, vga, displayport 
  • conference table and flexible seating
  • department employees only
  • reservations require manual approval
  • max occupancy:  30

Cholla

  • flexible seating
  • 65" television screen
  • max occupancy 12

Mesquite

  • conference table
  • max occupancy: 8

Reserving a room:

  • It is the responsibility of the person holding the meeting to make a room reservation.
  • Reservations cannot exceed 23.5 hours.  Use recurrence or multiple events if you need a room for multiple days.
  • Create the reservation allowing time for meeting set up and clean up after the meeting.
  • Leave the room ready for another group each day or reserve the room for the evening as well.
  • Employees are expected to make their own room reservations.
  • Employees should not ask the front desk to make their room reservations.
  • Outside groups can only reserve the Palo Verde.

Employee acceptance:

  • Reservation requests by MCCE employees for the Cholla, Mesquite, and Ocotillo, Palo Verde or Mesquite which don't conflict with existing reservations are automatically accepted.
  • Reservation requests for the Ocotillo must include only MCCE employees unless otherwise approved by director.

When reserving a room NOT requiring manual approval you will receive one message:

  • One message stating that your request has either been denied or approved.

When reservation requests are denied: 

  • The meeting will not be removed from your calendar. 
  • You need to find another venue for that meeting.

Lead time:   

  • Employees can make reservations up to 12 months in advance.
  • University employees not in our department and outside groups can make reservations up to 6 months in advance.
  • Lead time limitations include recurring events.  
  • Reservation requests beyond the listed lead time will not be accepted.

Content:

  • An individual's contact name, email, and phone number is required for all reservations.
  • When an employee reserves a room their name is automatically added.
  • Requests from shared mailboxes / groups request will not be accepted.
  • List the approximate number of non-employee attendees to help avoid parking conflicts.

Optional tools

Face-to-face meetings often need to incorporate conference calls or online meetings for those unable to attend in person.

 

 

Your responsibilities when using a meeting room.

Collaborative Tools

  • Collaboration Sites
  • Conference Calls
  • Document Sharing Sites
  • Face to Face Meetings
  • Find UA Collaborators
  • Online Meetings
  • Teaching with technology

The University of Arizona Cooperative Extension in Maricopa County 4341 East Broadway Road, Phoenix AZ 85040 maricopa.county@cals.arizona.edu 602-827-8200

This site is for employees.  Looking for our public site?  See http://extension.arizona.edu/maricopa .

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