Face to Face Meetings
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Employees, students, and visitors must use face coverings as follows: |
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Indoor – You are required to wear a face covering in all University of Arizona buildings (including hallways, public spaces, restrooms, and common areas), with the exception of those private offices, work spaces, and formal meeting areas where physical distancing of at least six feet is possible. Outdoor – You are required to wear a face covering while in University of Arizona outdoor spaces except where physical distancing of at least six feet is possible. |
Rooms and Amenities
Each meeting room at MCCE offers unique collaborative tools. Book the room that fits your needs.
See a map of the MCCE building.
See how to reserve a meeting room from Outlook.
Palo Verde
- 12' projection screen
- mounted projector
- microphones and speakers
- power strips
- cables & adapters
- hdmi, vga, displayport
- flexible seating
- max occupancy: 100
Saguaro
- 60" television screen
- conference table
- vga, audio, hdmi connectors in table
- electric plugs built in table
- cables & adapters
- hdmi, vga, (displayport adaptor)
- max occupancy: 15
Ocotillo
- mounted projector
- wall projection screen
- power strip
- cables & adapters
- hdmi, vga, displayport
- conference table and flexible seating
- max occupancy: 30
Cholla
- flexible seating 65" television screen
- ViaConnectPro collaboration device
- max occupancy 12
Mesquite
- conference table
- max occupancy: 8
Reserving a room:
- It is the responsibility of the person holding the meeting to make a room reservation.
- Employees are expected to make their own room reservations.
- Reservations cannot exceed 23.5 hours. Use recurrence or multiple events if you need a room for multiple days.
- Employees should not ask the front desk to make their room reservations.
Employee acceptance:
- Reservation requests by MCCE employees for the Saguaro, Ocotillo, or Mesquite which don't conflict with existing reservations are automatically accepted.
- Reservation requests for the Palo Verde must be approved.
- Reservation requests for Cholla must be approved by the 4-H office.
When reserving a room requiring manual approval you will receive two messages:
- One message stating that your request has been received
- One message stating that your request has either been denied or approved.
When reserving a room NOT requiring manual approval you will receive one message:
- One message stating that your request has either been denied or approved.
When reservation requests are denied:
- The meeting will not be removed from your calendar.
- You need to find another venue for that meeting.
Lead time:
- Employees can make reservations up to 12 months in advance.
- University employees not in our department and outside groups can make reservations up to 6 months in advance.
- Lead time limitations include recurring events.
- Reservation requests beyond the listed lead time will not be accepted.
Content:
- Reservations cannot exceed 23.5 hours. Reserve the room for each day if you need more than 23.5 hours.
- An individual's contact name, email, and phone number is required for all reservations, whether or not the request is made by an employee of MCCE. Group requests that do not list an individual will not be accepted.
- List the approximate number of non-employee attendees to help avoid parking conflicts.
Optional tools
Sometimes face-to-face meetings also need to be made available via conference calls or online meetings for those unable to attend in person.
Your responsibilities when using a meeting room.