MCCE Network Policy
Computing resources at the Maricopa County Cooperative Extension (MCCE) are governed by, but not limited to, the following usage and policy guidelines. This document is not intended to be all-inclusive. All policies are subject to change as the computing and network environment evolves.
The key word to remember when using the MCCE facilities, computer systems, and communications networks is courtesy. Courtesy is defined as consideration, cooperation, and generosity in following written policies and common sense behavior. Appropriate use is always ethical, reflects academic integrity, and shows restraint in the consumption of shared resources. All users of MCCE facilities are expected to show respect for intellectual property, ownership of data, system security mechanisms, and individuals' right to privacy.
- Workgroup shares refer to shares provided by the department in Box. These shared folders all begin with "MCCE".
- All changes to workgroup access (addition and removal) must be made via email to the department’s system administrator by the faculty person or designee responsible for the workgroup.
- Faculty may authorize another employee to act as their designee and make changes to their workgroups. This authorization must be made by faculty via email to the system administrator. (Only faculty can make changes to designees.)
- The system administrator will annually send faculty a list of users with access to each of their workgroups for review and approval.
- All University employees have access to the University VPN that is required to access secure UA systems from locations that are not part of the University of Arizona (on or off campus). This vpn does not need to be used in our main office (with rare exceptions for specific systems). The VPN client is already installed on departmental computers. Employees can download the VPN client from https://vpn.arizona.edu if they want to install it on personal computers.
- Users can access MCCE server shares (home, graphics) remotely using the VPN on MCCE computers. These shares are not accessible from personal computers with or without the VPN.
- Employee supervisors must approve all request to telework.
- Supervisors are encouraged to use the Remote Work Agreement developed by UArizona Human Resources.
- All employees are encouraged to use the VPN whenever they telework, whether or not they need to access secure UA systems.
- Supervisors have the right to revoke telework privileges.
User Access Rights
- All accounts will have the minimum amount of access necessary to meet the needs of the account holder as pertains to their position with MCCE.
- Users will have access to shared workgroups as determined by the faculty person or designee in charge of the workgroup. (See section on workgroup shares for change procedures.)
- All standard (non-guest) user accounts will have a private “home” share on the server.
- Standard user accounts do not have administrative access (cannot install programs).
- Employees may request administrative access on their laptops by submitting a MCCE local admin exception request.pdf form if administrative access is necessary to meet their needs.
- Staff requests for administrative access must be approved by their supervising faculty.
- Any administrative exceptions granted will involve a second account which will be used only when administrative rights are required. The administrative accounts are “local” accounts and do not have access to server shares (like the workgroup) or networked printers. Users will continue to use their standard account for daily purposes.
- Employees with administrative rights will continue to receive the same level of computer support as those employees without administrative rights.
- Log on procedures will be in compliance with all university, college, and department policies.
- All computers will comply with university, college, and department policies.
- Passwords will be required to resume from screensaver and energy saving modes.
- Users are responsible for backing up files stored on their laptops/computers and removable media.
- The systems administrator is responsible for backing up files saved in server shares.
- UAWiFi should be used by all UA employees and DCCs connecting to a wireless network in our office or any UA location where UAWiFi is available.
- UAGuest is available to all visitors.
- EduRoam should be used by employees of universities other than the University of Arizona whenever possible.
- EduRoam is international.
- Visiting professors should be encouraged to try EduRoam prior to UAGuest.
- MCCE employees should use EduRoam when visiting other universities whenever possible. EduRoam uses your NetID and does not require an additional account.
- Users will complete information security awareness training.
- Users will not save personally sensitive data or other secure data on removable media.
- Users will contact the system administrator to register their computer/laptop as a critical device if they are required to save personally sensitive or other secure data.
Effective Date: March 5, 2013
Last Reviewed: August 11, 2020
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