The PCard is to be used for University of Arizona business only, not for personal use. All transactions made using the PCard must benefit and support the University's mission of education, research and public service.
Our department has specific policy pertaining to the submission of PCard transaction paperwork:
- You must submit your transaction paperwork within 3 business days from the date of your purchase.
- The transaction paperwork must include a Transaction Log (cover page), itemized receipt, and necessary supporting information.
- All PCard Transaction Logs must be signed by the cardholder. See PCard Transaction Log here.
- Original itemized receipts must be secured to a 8 1/2" X 11" sheet of paper. See example here.
The following provides detailed instructions for submitting your PCard transaction information:
If you will not be using your PCard when traveling out of town for an extended period of time, you may want to leave your PCard behind. Send a message to email@example.com requesting that we reduce your card to a $1 limit. Provide a time frame for the limit, as well. When that time frame expires your card will return to the regular card limit.
If you need additional information regarding UA Policy please go the following link: http://pacs.arizona.edu/pcard_policies_manual.